Calendaring FAQs

This FAQ page is devoted to calendaring, autoaccept, resource mailboxes and autodiscover questions (primarily moved from Ask A Question page).

Q: I'm having a problem with meeting invites in Exchange 2007. When one user sends a calendar invite to anyone else in the company, the accounting group always receives a copy of the invite, no matter who was invited to the meeting. Does anyone have suggestions as to what I should be looking for?
A: One of the users has added the accounting group to their calendar permissions using delegates and left the tick in the delegate recieves all my meeting invites. Hence when they recieve a meeting invite, it gets redirected to the rest of the group    

Q: Is there a PowerShell cmdlet that will let me set the work hours for resources/rooms? I can't fathom having to login to each room via OWA and setting the available work hours for every room I create. I've used 'set-MailboxCalendarSettings' to set an entire OU of rooms to AutoAccept meeting invitations but neither that nor set-User nor set-Mailbox seem to include work hours as a changeable variable. Any direction would be greatly appreciated.
A: Unfortunately, there is no PowerShell cmdlet to set Work Hours.  

Q: Using the new Autodiscover functionality with Outlook 2007 and Exchange 2007, Outlook Anywhere configures itself on the client. Some of the default setup settings can be "tweaked" by the administrator, i.e. changed so that the client is automatically set up with different settings, others not. One of the settings that cannot be "tweaked" is the "On fast networks, connect using HTTP first, then connect using TCP/IP" setting. By default this setting will not be checked on the client. And there seems to be no way to have it automatically checked. We are a Hosted Exchange provider, and 90% of our external users are connected through fast broadband lines, and with this box unchecked they have to wait until the attempt to connect via TCP/IP times out before the client will connect via HTTP. This means a delay of approx. 30 sec until they can get to their new mail. The way to remedy this would be to have the above mentioned setting checked (so that HTTP connection is tried first), but as this can not be pre-defined with the Autodiscover setup functionality, the user has to manually edit his account settings to check this box. This takes much of the "automation" away from the Autodiscover function, and renders it much less useful than it could be. We have to supply detailed explanations on how the users get to this box to check it themselves. Is there any way of getting this box to be checked automatically, or will this be a possibility in SP1?  
A: This is not controllable through Autodiscover.   

Q: We are evaluating Exchange 2007 and I've been asked to make sure the calendaring has at least the same functionality as our current solution. We currently have several divisions who post meeting room calendars to the web so users on or off-site can view the contents to decide where to have their meetings.They then call their admin asst. to book it. We can publish user calendars via Office 2007 but Meeting rooms cannot be published. Does anyone know a way to publish (or somehow display) a ROOM resource and all it's contents to a web page for anyone to see? It would also be nice to have say 2 months prior, the current month and then 2 months in the future.  
A: You can do this with OWA. You can construct a URL for the room, and specifiy that OWA should display the calendar only. Something like:
  https://mail.microsoft.com/owa/jrosen@microsoft.com/?cmd=contents&f=calendar
To see the other URL paramenters look at http://msexchangeteam.com/archive/2006/10/26/429362.aspx

Q: I have in my lab Exchange 2007. I install Office 2007 on XP and Vista and on both I have the same problem: I can't configure my out of office (the email and UM works). T he error message is: "Your out of office can not be displayed, because the server is currently unavailable, try again later".  
A: This is because autodiscover is not properly setup. Please see this for more information: [AvailabilityServiceFAQ]